Arizona-Sonora Desert Museum Digital Library

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Instructions for Contributors

Jump to a section:

Signing-in

  1. Go to the Sign-In page.
  2. Type in your User Name.
  3. Type in your Password.
  4. Press the "Sign In" button.

Creating an account

  1. You must be 18 years or older to create an account.
  2. Go to the Sign-In and click the button that says "Create New Account".
  3. This will take you to a registration page that asks for some of your information, including your desired username and password.
  4. After filling out this information, press the "Complete Registration" button at the bottom of the page.
  5. You will now be sent an email (to the email address that you just provided) that contains an authorization link. Upon receiving this email, click the link to activate your account.
  6. Upon logging in for the first time, you will be prompted to create a profile. This profile may be edited at any time.

Logging Out

  1. The menu on the left has a button labeled "Logout". Clicking this button will log you out.

Forgotten Passwords

  1. After an unsuccessful login you will be prompted to re-enter your User Name and Password. At this time you may ask that we send your password to your registered email address.
  2. Select the link that reads "Have you forgotten your password?" and enter in the email address you associated with your account.

Contributing Images

Web Images

All images contributed to the ASDM Digital Library must comply with the following criteria:

  1. Files should be be no smaller than 400px in the largest dimension, whether height or width (i.e. 200 x 400 is OK).
  2. Files must have properly identified species.
  3. Species must be on our Species Lists.
  4. Images may be sent in "jpg", "tiff", "psd", or "gif" formats.
  5. Image uploads may not exceed 10 MB.

Full Resolution Images

For images that you have selected for use by ASDM in publications, newsletters, brochures, public service announcements, thank you cards, displays, slide shows, web pages, mailings and invitations, the high resolution version of the web image may be uploaded during the cataloging process (if the file does not exceed 10 MB) or it may be sent on CD or DVD along with the Digital Image License Agreement. If you elect to upload the high resolution image, please mail a signed contract for these images to the address indicated on the printable form. Detailed steps are listed below:

  1. Select the "Contribution History" menu button.
  2. You may alter the permissions for images which, up until now, were only assigned to the Digital Library. Please mail to ASDM the high resolution copies of the images you wish to grant permission to ASDM and the Digital Library to use.
  3. Select the link on the Contribution History page which reads "Review my Digital Image License Agreements".
  4. Check the images that you wish to create a packing slip for (i.e. the images you wish to send to ASDM at this time).
  5. Press the "Create Digital Image License Agreement" button to create the packing slip.
  6. Follow the instructions on the packing slip and send it and the CD or DVD with the appropriate high resolution images to the address listed on the slip. Click here to view a sample packing slip.

Public Access, Usage, and Permissions

We can only accept images that you are willing to have available publicly on the web. Each online photo includes the copyright notice that you create during the profiling process. The Photographers page lists contact names & addresses for questions, including a link to your web page if you like.

Permissions

Users can choose either of two options regarding the permissions granted to ASDM for each image:

  1. ASDM has permission to use the image exclusively for use in the Digital Library. These images will be featured with a thumbnail (not to exceed 200px in its height or width) and a larger image thumbnail (not to exceed 400px in its height or width). In all cases your copyright notice will appear in connection with your image. These images should be no smaller than 400px in either height or width. Larger images will be resized automatically.

  2. ASDM has permission to use the image for inclusion in the Digital Library as described above, and for any other use by ASDM such as publications, newsletters, brochures, public service announcements, thank you cards, displays, slide shows, web pages, mailings and invitations. In each of these cases you retain your copyright for the image but grant us permission to use the image for our production purposes. We request that images contributed for any use to ASDM be of the highest resolution possible. These images should be in either .tif or .jpg formats.

Users can also choose to give ASDM permission to use all of their images for the Digital Library and other museum uses. This requires a signed contract. If you wish to give ASDM permission to use all of your images, you can do so by editing your profile.

Fair Use

Images contributed to the ASDM Digital Library may fall under the "Fair Use" provisions of the U.S. Copyright Law. This means that visitors to the site may use the thumbnail images (those which do not exceed 400px in either width or height) for personal or educational use without requesting permission or paying a licensing fee. Fair Use does not allow visitors to reproduce your work for commercial purposes or use your work in any way which would affect its market value.

Other Uses

Users must contact the photographers to ask permission or seek licensing agreements for any image uses not covered under the "Fair Use" provisions of the U.S. Copyright Law. Contact information may be found on the Photographer's page. If you are unable to locate contact information for a specific photographer, please contact the Production Coordinator for assistance.